Promotion Preview
Review proposed next class/division before applying the rollover instead of changing every student blindly.
YEAR MANAGEMENT
Move into the next academic and financial year without losing the previous one.
School Master v1.0 combines year archiving, pending-dues carry forward and student promotion planning in one protected workflow.
WHY IT MATTERS
Year-end work should preserve history instead of overwriting it.
Changing a student's class field is easy; preserving the context of the year that just ended is the important part. School Master therefore treats annual rollover as a controlled operation. Before a new year starts, the workflow prepares a previous-year archive, calculates supported student-wise pending dues and shows the proposed promotion action for active students.
The student's GR number remains the same. The school can review the target class/division and choose whether a student is promoted, repeats, or passes out before the final rollover is applied.
Promote / Repeat / Pass Out
Each student can follow the appropriate year-end status. Target class/division can be adjusted where required.
Same GR Number
Promotion does not create a new GR identity for the student. The existing GR continues into the next year.
Previous-Year Archive
The closing year's operational snapshot is preserved as a downloadable archive instead of being silently overwritten.
Pending Dues Carry Forward
Supported unpaid student balances are carried as Previous Year Due so the new year's fee collection can still show the outstanding amount for the same GR.
Protected Final Action
Year rollover is treated as a sensitive action and can require recent Email OTP identity verification before the final operation.
WORKFLOW
Six checks before the new year becomes active.
- Open Year Management. Confirm the current Academic Year and Financial Year.
- Verify identity. Sensitive year actions use recent OTP re-verification.
- Review promotion preview. Check Promote, Repeat or Pass Out and the target class/division.
- Review pending dues. Confirm the student-wise Previous Year Due values that will carry forward.
- Create the safety checkpoint. The year workflow preserves a backup/checkpoint and previous-year archive before the new workspace state is applied.
- Start the new year. Students continue with the same GR and the new Academic/Financial Year becomes the working year.
Year rollover changes operational school data. Schools should review the preview and keep the generated archive/checkpoint before confirming the final action.
MORE DETAILS
See how Year Management fits into the full ERP.
Read the feature catalogue, follow the complete ERP workflow, review security controls, or explore the read-only Live Demo.